DYFED SMALLHOLDERS’ ASSOCIATION
The information below describes how Dyfed Smallholders’ Association manages your personal information in accordance with the law and your rights. It does not cover every situation so please read notices on forms, web pages or other points where you give us information about yourself. These will describe the specific uses we make of the information, the reasons and legal basis for holding it as well as your rights.
Information which may be held about you and why
In general, this includes information you give us when you fill in forms, subscribe to email newsletters or attend events.
Great care is taken to only send you relevant and/or urgent information using your postal or email address.
A membership list containing summary information about each current member is sent to the membership annually. You can request at any time that this information be amended or that you are excluded from the membership list.
We may use your information to assist with the administration of membership subscriptions or, where we contact you by electronic means with your consent, to process any payments you make.
Information which is collected on the website:
♦ to help keep our site safe and secure;
♦ to help us diagnose faults with the website;
♦ to ensure that content from our site is presented in the most effective manner for you and for your computer;
♦ to understand how users make use of our website by using analytical technology allowing us to improve it. Information is collected anonymously and you will not be identified by it.
Who else shares your personal information?
Your information is never shared with any third parties except where we are under a legal obligation to disclose or share your information.
How long is your information kept for?
As long as necessary for the purpose(s) it was collected for. This will vary depending on the type of information, legal requirements or other justifications permitted by Data Protection Law. We keep some information (e.g. copies of newsletters) for historical and research purposes.
Does the law allow this?
Data Protection law including the General Data Protection Regulation, Regulation (EU) 2016/679 sets out the principles we must adhere to and other conditions which must be satisfied. Forms, webpages or other places where you submit information will describe how the particular use complies with the law.
You have the right to:
♦ see copies of information held about you. Please direct your request in writing to the DSA’s Data Protection Officer. You will receive a response as soon as possible and not longer than one month from receipt.
♦ ask that your information be amended, updated or deleted in some circumstances or withdraw consent to the processing of your information for particular purposes by contacting the Data Protection Officer.
If you are unhappy with the way your personal information is being managed, please contact the Data Protection Officer. If you are still unhappy you can complain to the Information Commissioner’s Office.
Who to contact
For queries about this privacy statement or any other data protection issues, please contact the Data Protection Officer for the DSA. Contact details are on our ‘Contact Us’ page and in all issues of the monthly newsletter.